Using discretion and judgment, provides professional level analytical support in the administration of compliance and other administrative functions. The Compliance Associate will be an integral member of the compliance department. Working closely with W&F’s Chief Compliance Officer, the Compliance Associate will be involved in all aspects of regulatory compliance for W&F. The Compliance Associate will have a key role in day-to-day compliance and will have an opportunity to make meaningful and visible contributions to the firm’s compliance efforts and will work closely with employees at all levels across the firm.
- Administer the Firm’s Compliance Management System (Compliance Alpha). Develop and maintain appropriate recordkeeping schedules to properly retain data elements within Compliance Alpha. Administer all appropriate Compliance forms, inclusive of Code of Ethics, Compliance Manual and relevant Compliance Alpha forms needed for regulatory compliance.
- Provide assistance on all levels to the compliance department in the evaluation, development, maintenance and oversight of regulatory compliance, addressing areas such as:
- Code of Ethics and Personal Trading: Assist CCO in review of personal trades daily for pre-approval status. Facilitate review of personal compliance feeds/statements monthly for security transactions via Compliance Alpha. Quarterly reconcile compliance statements with Schedule B’s (transactions) for accuracy in reporting. Annually review all Schedule C’s (holdings), Schedule D’s (Accounts) and Schedule E’s (non-discretionary accounts) to accurately reflect in Compliance Alpha. Prepare the quarterly Code of Ethics review documents for the CCO’s approval.
- Proxy Voting: Monitor daily Proxy Voting Exception Report and follow-up on exceptions. Reconcile all proxies in which the firm is required to vote on a quarterly basis. Maintain proper records on all proxy voting and prepare quarterly CCO review packages
- Custody: Assist the CCO with Custody procedures that include periodically verifying that new account custody letters have been sent to new clients, verifying that account statements are sent to clients, as well as other Custody related procedures including disclosures, fees, and annual surprise audit.
- Portfolio Compliance: Quarterly create, distribute, and monitor collection of review summaries from portfolio managers on their accounts investment objectives via Compliance Alpha system. Create, update, and monitor portfolio rules and restrictions. Assist CCO in various forensic tests including trading and portfolio management.
- Marketing Materials: Assist CCO in review of marketing materials and presentations, website content, as well as maintenance of the Marketing Log and marketing materials and approvals within the Compliance Alpha system Assist with Request for Proposal (RFP) as needed.
- Regulatory Filings: Assist CCO in the review and filings, as needed, of the Form 13H, Form 13F, Form SLT and Schedules 13D and 13G. Assist with Form ADV, Part 2a, Part 2b, as needed.
- Books and Records: Assist CCO in the proper maintenance and retention of all applicable books and records as described within the Compliance Manual.
- Private Placement Procedures: Assist CCO in ensuring that the Firm is maintaining the appropriate documentation for privately placed securities and onboarding of new private placements
- ESG Offering: Assist CCO and ESG Committee with oversight of ESG offering including policies & procedures, ESG Proxy Voting process, and maintaining files for clients participating in ESG offering.
- Annual Compliance Review: Assist CCO with Annual Review Process. Includes serving as liaison with external Compliance Firm, obtaining test documentation, participating in interviews and other testing procedures as required, and following up with any resulting recommendations.
- Interface with Welch & Forbes management and employees on compliance matters. Develop and maintain appropriate communication with managers and employees by responding to requests accurately, timely, and thoroughly.
- Assist in research and development of updated/enhanced processes and procedures for new regulatory rules and best practices.
- Assist the CCO with compliance specific and other firm projects, as needed.
Valuation Committee Recording Secretary Responsibilities:
Provide assistance to the Valuation Committee as Recording Secretary. Responsibilities may include:
- Draft, coordinate committee review, and distribute Valuation Committee meeting minutes.
- Monitor system update of approved valuation prices
- Facilitate monthly reporting of upcoming and overdue private investment valuations
- Create new private investment files and maintain existing files with provided investment valuation submissions and periodic valuation support material
Qualifications and Skills:
Knowledge & Skill Set Requirements:
Excellent organization skills and strong sense of service. Experience with a wide variety of system applications is preferred. Excellent interpersonal skills with a positive attitude and approach.
- A strong interest in the investment management industry
- Proactive and energetic
- Dedicated team player
- Self-motivated and able to work independently
- Strong interpersonal skills
- Highly collaborative
- Advanced experience in Microsoft Office Products (“MS”) in Windows, Excel, Outlook, and Word. Familiarity with Microsoft-PowerPoint.
- Ability to multi-task and perform a variety of tasks. Relies on experience and judgement to plan and accomplish goals.
- Very good analytic and problem solving skills.
- Excellent written communication skills
- Excellent organizational skills and ability to handle multiple tasks simultaneously
- Solution driven
- High level of attention to detail
- Keen ability to exercise discretion
Education & Experience Requirements:
Bachelor’s degree (BA or BS) is required. Minimum 1-3 years of professional experience in the investment management industry. Compliance experience is preferred