About Us Welcome to Barry Nilsson. For 60 years, we've been shaping a better experience for our clients and our people. What sets our firm apart is not just what we do, but who we are: a team known for its collaborative spirit and commitment to excellence, inclusion, and innovation. As an award-winning national law firm, we've built a culture that empowers you to not only grow your career, but be your authentic self while you do it.

About the Team Our Melbourne Operations team is a close-knit and collaborative group responsible for the day-to-day running of the office. The team comprises our Office Manager and two Office Clerks who work closely together to ensure a seamless and professional experience for our people and clients.

A bout the Role An engaging and rewarding opportunity has arisen for a professional and enthusiastic Receptionist & Administration Assistant to join our Melbourne team on a full-time basis, working onsite from our CBD office. This role is responsible for the day-to-day management of reception and front-of-house services while also providing administrative support across the office and broader Business Services function.

Duties of this role will include:

• providing professional front-of-house services (including greeting clients and visitors and directing them to appropriate staff, issuing visitor passes, and booking desks);
• ensuring the reception area, kitchen, meeting rooms, and photocopy areas are maintained to a high standard (including emptying the dishwasher and general tidiness);
• answering incoming phone calls across all offices, screening and transferring calls, and respond to general inquiries;
• managing and scheduling meeting room bookings, and preparing meeting rooms for client and internal meetings, including coordinating food and beverages;
• overseeing meeting room IT equipment and escalating any issues;
• handle incoming and outgoing mail, couriers, deliveries, and faxes;
• scanning, printing, filing and photocopying digital and physical documents;
• stocktaking and ordering kitchen and office supplies;
• processing and recording invoices;
• liaising with building management and the loading dock as required;
• organising catering and assisting with internal and external events and firm initiatives;
• collaborating with the Office Clerks to provide coverage during breaks and planned absences;
• providing backup support to the Office Clerk role as required; and
• providing administrative and operational support to the Melbourne office, including Principals, lawyers and staff, as well as National Business Services Managers and their teams, as required.

About You If the following sounds like you, we would love to hear from you:

• you are highly organised, have strong attention to detail and can effectively manage competing priorities;
• you have excellent verbal and written communication skills and enjoy building positive relationships with a broad range of stakeholders;
• you are proactive, take ownership of your work and demonstrate initiative when supporting others; and
• you are a collaborative team player who enjoys contributing to a positive and inclusive workplace culture.

Be nefits of Working with Us Just to name a few, we have:

• been acknowledged as an 'Employer of Choice' for the last 8 years;
• a supportive environment where managers genuinely care about your wellbeing;
• progressive policies including a 9.5-day fortnight, purchase of leave options, volunteer leave, and a public holiday swap policy;
• an annual performance bonus scheme designed to recognise and reward strong performance;
• access to our Health & Wellbeing program, BNWell, which supports the mental, physical and financial wellbeing of our people including a yearly health & wellbeing allowance and a health & wellbeing leave day; and
• a shared care parental leave policy offering 26 weeks of paid leave with no primary/secondary carer distinction.

R eady to Go Further? From your first day, expect to be embraced for who you are - because we're a firm defined by our people. Step into a workplace where individuality is celebrated, ambitions are realised, and collaboration drives success. At Barry Nilsson, it's about being you and going further. Apply today.

To make a confidential application, please click 'Apply Now' and address your application to Patricia Nguyen, People & Culture Officer. Applications close 11.59pm, Sunday 1 November 2026.

This vacancy is being managed exclusively by the BN People & Culture team. Should we require external support, we will reach out to our preferred agencies directly.

Barry Nilsson is committed to building a diverse, inclusive and flexible workplace where all of our people are supported to be their authentic selves, valued for their unique contributions, rewarded fairly, connected to colleagues, and empowered to achieve their full potential. We welcome applications from Aboriginal & Torres Strait Islander peoples, LGBTIQ+, as well as people of all ages, genders, abilities and cultures. Feel free to chat to the recruiter for this position regarding any accommodations or adjustments you may require to the role or the recruitment process to ensure your equitable participation.

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