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We are looking for a proactive and detail-oriented professional to manage end-to-end office administration and workplace operations for our Mumbai office. This role will be responsible for ensuring seamless day-to-day functioning, providing employee support, managing vendors, and maintaining a well-organized and efficient workplace environment.

Responsibilities:
• Oversee the day-to-day administration and operations of the Mumbai office
• Act as the primary point of contact for employees for all office-related queries and support
• Coordinate with employees, vendors, building management, and internal stakeholders for smooth office functioning
• Manage office infrastructure, seating arrangements, access cards, and workspace requirements• Handle asset management including inventory tracking, allocation, audits, and documentation
• Support employee onboarding and offboarding from an administration perspective
• Manage travel arrangements (flights, hotels, transfers) and provide end-to-end travel support
• Process travel reimbursements and maintain travel records as per company policies
• Coordinate couriers, shipments, and documentation requirements
• Support procurement activities including vendor coordination, quotations, and purchase requests
• Manage office supplies, pantry, and inventory replenishment
• Track vendor invoices, service schedules, and support payment coordination
• Ensure timely resolution of office maintenance and facility issues
• Maintain administration trackers, reports, and documentation with high accuracy
• Assist in organizing employee engagement activities, town halls, and office events
• Support compliance requirements related to administration and facilities
• Ensure adherence to workplace policies, health & safety standards
• Provide administrative support to leadership and business teams as required

Preferred Skills & Experience
• 2-3 years of experience in Administration / Workplace Operations / Facilities / Office Management
• Strong communication and stakeholder management skills
• Excellent coordination and follow-up abilities
• Proficiency in Microsoft Excel and Word• Experience in travel coordination and vendor management
• Basic knowledge of asset management and inventory tracking
• Ability to multitask and manage priorities independently
• Strong attention to detail and documentation skills
• Positive attitude with a service-oriented mindset